How to set up Outlook for use with Office 365

You can set up Microsoft Outlook 2007 and above to access your Office 365 email.

Use Office 365 desktop setup to configure your desktop applications and install required updates. Before you run Office 365 desktop setup, be sure that your computer meets the software requirements for Office 365 for business.

If you've installed the latest version of Office, you don't need to perform Step 1.

Step 1: Run Office 365 desktop setup:

  1. You will need to download the Microsoft Desktop Setup application.
  2. The application will launch and a security warning will display.
  3. Select Run and the application will download
  4. Once the application has downloaded a Microsoft Office 365 desktop setup box will be displayed.
  5. Log in using your username and password.
  6. A Configure desktop applications and install updates box will appear
  7. Select Microsoft Outlook and click continue.
  8. Accept the new terms and conditions.
  9. The Microsoft desktop application will install, once installed a confirmation box will appear.
  10. Click on Finish.


Step 2: Connect your desktop version of Outlook to Office 365

After you have run Office 365 desktop setup, connect your desktop version of Outlook that you're using to Office 365.

Set up your Office 365 email in Outlook 2010 or Outlook 2013

  1. Open Outlook 2010 or Outlook 2013. If the Microsoft Outlook Startup wizard appears, on the first page of the wizard, click Next. Then, on the E-mail Accounts page, click Next to set up an email account.

    If the Microsoft Outlook Startup wizard doesn't appear, on the Outlook toolbar, click the File tab. Then, just above the Account Settings button, click Add Account.
  2. On the Auto Account Setup page, Outlook may automatically fill in the Your Name and E-mail Address settings based on how you're logged on to your computer. If the settings are filled in and they're correct, click Next to have Outlook finish setting up your account.

    If the settings on the Auto Account Setup page aren't filled in or aren't correct, do the following:

    - If the settings on the Auto Account Setup page aren't filled in, type the correct settings based on the information that was provided to you by the person who manages your email account.

    - If the name in the Your Name box isn't correct, you may need to reset the options on the Auto Account Setup page before you can edit your name. To reset the options, click the option button next to Manually configure server settings or additional server types, and then click the option button next to E-Mail Account.
  3. After you click Next on the Auto Account Setup page, Outlook will search online to find your email server settings. You'll be prompted to enter your user name and password during this search. Make sure that you enter your full email address (for example, tony@contoso.com) as your user name.
  4. If Outlook is able to set up your account, you'll see the following text: "Congratulations! Your email account is successfully configured and ready to use." Click Finish.


Set up your Office 365 email in Outlook 2007

  1. Open Outlook 2007. If the Outlook 2007 Startup wizard displays automatically, on the first page of the wizard, click Next. Then, on the E-mail Accounts page of the wizard, click Next again to set up an email account.

    If the Outlook 2007 Startup wizard doesn't appear, on the Tools menu, click Account Settings. In the Account Settings dialog box, on the E-mail tab, click New.
  2. On the Auto Account Setup page, Outlook may try to automatically fill in the Your Name and E-mail Address settings based on how you're logged on to your computer. If the settings are filled in and they're correct, click Next to have Outlook finish setting up your account.

    If the settings in the Auto Account Setup page aren't filled in or aren't correct, do the following:

    - If the settings on the Auto Account Setup page aren't filled in for you, type the correct settings based on the information that was provided to you by the person who manages your email account.

    - If the name in the Your Name box isn't correct, you may need to reset the options on the Auto Account Setup page before you can edit your name. To reset the options, select and then clear the check box next to Manually configure server settings or additional server types.
  3. After you click Next on the Auto Account Setup page of the wizard, Outlook will perform an online search to find your email server settings.

    Outlook 2007 will display a message that asks you to allow a website to automatically set up your account. Outlook must connect to that website periodically to make sure your account is up to date. If you don't want to see this message every time Autodiscover runs, select Don't ask me about this website again, and then click Allow.

    Outlook 2007 will continue setting up your account. You'll be asked for your user name and password before Outlook 2007 can connect to your account. Make sure you enter your full email address (for example, tony@contoso.com) as your user name. You may be prompted to enter your user name and password several times before you connect.
  4. If Outlook is able to set up your account, you'll see the following text: Your email account is successfully configured to use Microsoft Exchange. Click Finish.

Outlook 2007 supports only one Exchange connection per Outlook profile. If you get an error when you try to add a second Exchange connection to an Outlook 2007 profile, you may need to create a new profile before you can use an Exchange connection with Outlook 2007.

Microsoft ends its support for Windows XP, find out more .

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